Custody & Expenses Module — Every Pound Leaves With an Approval, a Receipt and a Category
Cash and item custody, settlement with receipts uploaded from a phone, employee advances with payroll-deducted repayment plans, pre-approval before spending, and automatic expense categorization.
Are These Problems Hurting Your Business?
Custody open for months
An employee holds cash and nobody tracks what it went on or what is left
Receipts go missing
The spend happened, the receipt did not survive, and the accountant cannot post it
Spending happens before approval
The expense is discovered after payment, when objecting is too late
No idea where the money goes
Uncategorized expenses leave no way to see which line drains the most
How Hunt ERP Solves These
Cash or item custody per employee with a ceiling and a time limit
Settlement with itemized spending and receipts; the remainder is returned or rolled into new custody
Receipt photos uploaded from a phone at the moment of spending — nothing goes missing
A pre-approval cycle with amount thresholds per management level
Personal advances with repayment plans deducted automatically from payroll
Custom expense categories (fuel, maintenance, hospitality, travel, transport…) with auto-categorization of recurring items
Each expense tied to a cost center, project or branch — so you know what it served
Monthly limits per category with alerts as the limit approaches
Automatic journal entries for every disbursement and settlement, linked to treasury or bank
Reports: open custody and its age, top expense lines, spend per department, month-over-month comparison
Industry-Specific Modules
Everything you need in one integrated system
Frequently Asked Questions
How does it stop custody staying open for months?
How does an employee upload a receipt?
Are advances deducted from payroll automatically?
Can I block spending above a threshold without approval?
Ready to Apply Hunt ERP to Your Business?
Book a free demo or contact our sales team for a custom quote tailored to your industry
