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Exclusive Module — Plan on the Go — Field Sales

Plan on the Go — A SalesBuzz Alternative at Half the Cost, No Recurring Fees

A complete field-sales suite: live GPS, daily routes, load orders, mobile invoicing, supervisor-approved collections, day close, targets and commissions. Pay once. Native mobile app coming soon.

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Problems We Solve

Are These Problems Hurting Your Business?

SalesBuzz costs thousands annually

Pay every year. Stop paying — system stops

Not integrated with your core

SalesBuzz is standalone — manual data entry into accounting/inventory

Partial Arabization

Some screens in English — staff get confused

Field collection fraud risk

Weak controls on cash collection and returns

Solutions

How Hunt ERP Solves These

1

Half SalesBuzz cost + pay once + no recurring fees

2

100% integrated with accounting, inventory, POS, HR — single source of truth

3

Complete Arabization: every screen, button, and report

4

Daily routes, load orders, and visits per rep

5

Live GPS rep tracking on a manager dashboard map

6

GPS-tagged check-in/out — system knows if rep isn't actually on site

7

Mobile invoicing + send via WhatsApp or print

8

Supervisor-approved cash collections — anti-fraud

9

Field returns with the same approval flow

10

Accountant-approved variances — 100% accurate books

11

Auto end-of-day reconciliation per rep with PDF

12

Per-rep targets and commissions — data-driven motivation

13

On-the-go new-customer creation with credit approval

14

Push notifications for reps

15

Comprehensive reports: sales, visits, variances, route performance

16

📱 Flutter / Dart mobile app running on Android + iOS from one codebase — cross-platform, faster updates

Workflow

The Full Daily Cycle — From Van Loading to Journal Entry

  1. 1

    Rep submits a load request

    The rep requests the items and quantities needed for tomorrow's route from their phone. The request is saved as a draft until sent, then routed to a supervisor to approve or amend.

  2. 2

    Load order with a real stock transfer

    On approval the system issues a numbered load order tied to an actual warehouse transfer from the company warehouse into the van. Each rep's van is registered as its own warehouse — the stock they carry is accounted for, not tracked on paper.

  3. 3

    Rep confirms receipt

    The rep confirms receipt of the load from their phone. From that moment the van balance is their responsibility, and any shortfall surfaces at day close.

  4. 4

    GPS check-in with accuracy

    Attendance is recorded with GPS coordinates, the reading's accuracy, and a reverse-geocoded address. Checking in from outside the territory is immediately visible to management.

  5. 5

    Customer visit with a defined goal

    Every visit is tied to a route customer and a goal (sell, collect, follow up, present a new product). The system logs check-in and check-out coordinates and timestamps, so true time-on-site is documented.

  6. 6

    Photographed shelf audit

    Before selling, the rep photographs the customer's shelf and records the actual on-shelf quantity per product. The system compares it against the last invoice quantity and derives true sell-through — you learn what actually moves at each outlet, not just what you shipped.

  7. 7

    Invoice, consignment, or return

    From the same visit screen the rep issues a cash or credit invoice, leaves consignment stock if the customer holds an approved authorization with a credit limit, or accepts a return. Every movement deducts from the van balance in real time.

  8. 8

    Collection with approval and receipt photo

    Collections are recorded with a receipt number, GPS coordinates and an attached receipt photo, and accept treasury, bank, or electronic wallet with a reference number. A collection stays pending until a supervisor approves it — a rejection requires a written reason.

  9. 9

    Day close and variance

    At day end the system computes expected cash = cash sales + consignment conversions + collections, compares it with the amount the rep actually declared, and records the variance. The day cannot close until a supervisor approves or rejects that variance in writing.

  10. 10

    Settlement and automatic journal entry

    Settlement is booked under a settlement number against a treasury or bank, and the system generates and links the accounting journal entry automatically. No manual step between the rep and the books.

In Depth

The Features That Actually Matter in the Field

Shelf audit — real sell-through per outlet

This is the feature that changes how distribution is managed. The rep photographs the shelf, records the quantity present per product, and the system compares it with the last invoice quantity.

  • Shelf photo stored with the visit — documented evidence, not claims
  • Last-invoice quantity vs current on-shelf quantity, per product
  • True sell-through rate per customer and per product
  • Exposes customers stockpiling rather than selling, before you ship again
  • Shows which products stall in which territory so you can re-plan distribution

Consignment with proper accounting and deferred profit

Consignment stock in Hunt ERP is not a line in a notebook — it is a full accounting subsystem. Goods leave the warehouse on an issue note and journal entry without being booked as revenue, and profit is held as deferred profit until the customer actually sells.

  • Per-customer consignment authorization with a credit limit and approval flow — no approved authorization, no goods
  • Consignment balance per customer and per product
  • Sold and returned quantities tracked per consigned item
  • Deferred profit carried on the books until the actual sale
  • Convert consignment to a sale from the visit screen; the journal entry posts automatically

Day close — the variance is computed, not reported

The biggest hole in field distribution is end-of-day cash. The system computes expected cash from its three sources, compares it to what was declared, and turns the gap into a number that requires sign-off.

  • Expected cash = cash sales + consignment conversions + collections
  • Automatic comparison against the amount the rep declared
  • The variance is recorded and requires supervisor approval
  • Rep notes and manager notes stored on the same record
  • A day cannot close with an open variance — nothing gets waved through

GPS on every action, not just on the rep

Tracking is more than a dot on a map. Every event in the day carries coordinates and a timestamp, so the end-of-day report tells the whole story.

  • Check-in/out coordinates with reading accuracy and resolved address
  • Check-in and check-out coordinates per visit — true time on site
  • Coordinates of the collection itself
  • Live map of all reps for management
  • Nearby customers relative to the rep's current position

Approval gates on every money touchpoint

Every movement of cash or stock has an approval. Nothing passes unseen.

  • Load requests are approved by a supervisor before becoming a load order
  • Collections stay pending until approved; rejection requires a written reason
  • Consignment authorization approved with a credit limit before any goods move
  • Cash variances approved by a supervisor with a note
  • Receipt photo and reference number on every bank or wallet collection

Four-dimensional targets and two-rate commission

Incentives are computed from the system's own transactions, not from judgement calls. Targets span four dimensions and commission distinguishes route customers from new ones.

  • Sales target, visits target, new-customer target, collection target
  • Daily, weekly, or monthly periods
  • One commission rate for route customers, a different rate for new customers
  • Bonus on crossing a defined target threshold
  • Every figure derived directly from system transactions
Comparison

Plan on the Go vs SalesBuzz and standalone field-sales systems

Aspect Plan on the Go Standalone field-sales system
Pricing model Included in the Hunt ERP plan — no per-rep fee Recurring annual subscription per rep
Accounting integration Automatic journal entry from settlement to the books Export and manual re-entry into another system
Van stock Its own warehouse with a real stock transfer A quantity list outside inventory
Photographed shelf audit Built into the visit Usually a paid add-on module
Consignment & deferred profit Full subsystem with authorization and credit limit Not supported at the accounting level
Cash variance Computed automatically, requires approval Manual end-of-day count
Arabic Fully Arabic across every screen and report Partial Arabization
Deployment time Weeks Months

This compares the structural differences between field sales built inside an ERP and a standalone system connected through integrations. Specific capabilities and pricing vary by vendor and plan.

Modules

Industry-Specific Modules

Everything you need in one integrated system

Routes
Load Requests
Daily Loads
Stock Transfer to Van
Van as a Warehouse
Customer GPS Locations
Visits
Visit Goals
No-Sale Reasons
Photographed Shelf Audit
Sell-Through Rate
Live Tracking
GPS Attendance
Mobile Invoicing
Consignment Stock
Consignment Authorization
Consignment Balances
Deferred Profit
Consignment to Sale
Field Collections
Treasury, Bank & E-Wallet
Receipt Photo
Field Returns
Supervisor Approvals
Accountant Approvals
Day Close
Cash Variance
Settlement
Automatic Journal Entry
Four-Dimension Targets
Two-Rate Commission
New Customer Creation
Credit Approvals
Push Notifications
Rep Reports
Visits Analysis
Variance Reports
Day Monitor
Nearby Customers
Mobile App (Soon)
FAQ

Frequently Asked Questions

How much vs SalesBuzz?
A 20-rep company saves ~EGP 100,000/year. SalesBuzz is ~$15-25/rep/mo, Plan on the Go is included in Hunt-lite ERP for EGP 1,000/mo.
When is the native mobile app ready?
In development now. System runs on mobile browsers (responsive) with all features today. Native Android + iOS coming soon.
Does it work offline?
The app will have offline mode — saves data locally and syncs when online.
Suitable for 3-rep companies?
Yes. We serve 3-rep up to 200-rep companies on the same module and plan.
Does GPS drain the battery?
No — tracking is active only during visits, not in the background continuously.
How does the shelf audit work?
On each visit the rep photographs the shelf and enters the current on-shelf quantity per product. The system compares it to the quantity on the last invoice and computes real sell-through — so you know what actually sells at each outlet, not just what you shipped.
Does it handle consignment (trust) stock?
Yes, as a full accounting subsystem. Consignment goods leave your warehouse without being booked as revenue; profit is held as deferred profit until the customer actually sells. Each customer needs an approved consignment authorization with a credit limit before a rep can leave goods.
What happens if the rep's cash does not match?
Day close computes expected cash = cash sales + consignment conversions + collections, compares it to the amount actually declared, and records the variance. The load cannot close until a supervisor approves or rejects the variance in writing.

Ready to Apply Hunt ERP to Your Business?

Book a free demo or contact our sales team for a custom quote tailored to your industry

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